The consistently fast-paced environment of the healthcare industry means your team is moving a mile a minute — but it’s also an industry that relies on thorough documentation, which can saddle your staff with time-consuming and manual processes.
Hireology’s document collection feature automates the process of gathering and collecting required documentation. Ultimately this relieves your team of the labor-intensive paper shuffling and candidate follow-up, allowing your facility to automatically request, manage, and review candidate certifications.
More specifically, here’s a few ways Hireology’s document collection feature is a game changer for your healthcare facility.
Save your team hours
The amount of time your team spends requesting, scanning, and filing essential documentation can result in a huge amount of wasted time and energy that could be better spent forming personal connections with talent. Oftentimes, documents, like certifications and immunizations, are collected prior to interviews, so depending on how many applicants you interview, your mountain of paperwork can grow exponentially.
With a software that initiates document collection automatically, you can avoid the one-on-one outreach and follow-ups, and customize the required documentation for each role. So if your CNA positions require proof of certification but your caregiver roles don’t, you can use different templates for both jobs.
Host better interviews
By initiating the document collection process before interviews, you’re able to do a more extensive quality check and make sure you’re not wasting your time interviewing someone that isn’t qualified to fill the position. Think of it as a more in-depth prescreen survey that can guide your hiring decisions. This will allow you and your team to go into interviews with confidence that you’re not wasting your time, and your team to host more effective interviews and make hiring decisions with confidence.
Speed up your hiring process
There’s little room for leisurely practices in the healthcare industry, and that includes your hiring process. In fact, recent Hireology research found that 57% of recent healthcare applicants accepted the first job offer they received when looking for work. On top of that, 42% of healthcare applicants who have admitted to ghosting said they did so because the process was taking too long. Simply put, speed is the name of the game. And Hireology’s document collection helps you move faster by automating the tedious, manual steps required by both the recruiter and the candidate when it comes to gathering relevant documentation.
Additionally, document collection was created with a mobile-first mentality, and 70% of candidates are taking advantage of that by submitting documentation solely from their mobile device. This not only creates a better candidate experience, but also speeds up the time to hire at your facility by giving candidates the power to complete these steps on-the-go.
Streamline your onboarding
Document collection doesn’t stop at hiring — there are a lot of essential documents that need to be collected once an offer letter has been signed. Tax forms, emergency contacts, I-9 verification, training materials, and other documents that are part of the onboarding process can be collected through our new feature as well, ensuring that you have everything needed for compliance, payroll, and HR.
Document collection and onboarding work together to improve the hiring experience at your healthcare facility, and give your team their time back to focus on their day-to-day obligations.
Hireology can shave up to eight days off your hiring process with features like document collection. To see document collection in action, take a self-guided, virtual tour of the tool today!
