If you feel like the job market is loud and contradictory, you’re right, and you’re not alone. Headlines say one thing, your operators feel another, and the data tells a different story. Although, the playbook to win great hires right now is simple: sell stability to industry switchers, automate the early funnel to surface quality fast, and make sure to measure vacancy reduction as one of the top key metric your business tracks. October’s data proves it—let’s dig in.
My Take: What Matters Right Now
- Quality talent remains scarce even as total applicant volume rises. With unemployment near 70-year lows, employers must shift from “more applicants” to automation that finds quality first and shortens cycle times.
- AI will automate tasks but won’t replace jobs like front desk associates, caregivers, phlebotomists, or automotive technicians anytime soon. Hands-on, skilled hourly roles are durable. Use this to sell stability and career durability to a growing pool of industry switchers.
- Vacancy is a silent margin killer. Treat vacancy reduction as the key metric for your team to focus on. Every day saved in the hiring process recoups revenue and avoids team burnout.
What the Market is Really Doing
Each month, Hireology’s applicant tracking system processes over 1 million candidates per month. Hireology works with over 10,000 businesses to attract and hire top candidates.
- Applicants fell 12% month over month comparing October data to September, but it’s positive to see hires rose 2.5%.
- Time to first interview completed accelerated by 5 days between September and October with the onboarding process finished faster as well.
- Early touchpoints slowed: time to first outreach increased by 5 days, and time to first interview scheduled increased by one day.
- Channel mix efficiency improved: Despite fewer applicants from top sources, key channels delivered more hires in October, including company career sites, Indeed Sponsored, and Internal hires. Net effect: higher yield across core sources even with reduced volume.
Unexpected outcomes in October
- More hires from fewer applicants
- In October, there were hundreds of new hires with almost 100,000 less applicants—an efficiency jump that contradicts the volume decline.
- Faster end-to-end hiring even as initial outreach/scheduling slowed
- Time to hire improved while first outreach and first interview scheduling slipped—suggesting better prioritization and downstream execution (per process report).
- Lower review coverage without slower review speed
- A smaller share of applications was reviewed, but time-to-review held steady—evidence that triage (not brute-force volume) lifted yield (per process report).
- Role-level extremes intensified
- Outliers grew: time to hire peaked at 52.8 days for Front Office Manager, and review-time outliers (e.g., Banquet Staff) slowed—localized bottlenecks even as overall cycle time improved (per process report).
The Hidden P&L Impact: Cost of Vacancy
Vacancy within your business suppresses revenue and rarely shows up in standard reports:
- Auto technician: ~$2,000/day; ~+$14,000 if a bay sits open a week
- Certified nursing assistant: ~$600/day; ~+$4,200/week
- Housekeeper: ~$300/day; ~+$2,100/week
Beyond lost revenue, unfilled roles overwork existing staff, driving burnout and turnover. Hiring is a core, strategic operation — not back-office admin.
Adam’s Playbook: How to Optimize Hiring Now
- Match tools to market structure
- When talent supply < demand: prioritize applicant generation.
- As supply begins to exceed demand (today’s direction): prioritize automation, time savings, and fast shortlisting to surface quality first and reduce cycle time.
- Be first to schedule — and keep it smooth
- Hireology data shows 67% of the time, the first employer to schedule wins the hire.
- Automate scheduling to cut coordination overhead and speed time-to-hire.
- Make vacancy reduction your North Star
- Design workflows around shrinking time-to-review and time-to-interview. Every day saved recoups measurable revenue and reduces burnout.
- Message stability and growth to switchers
- Emphasize “employment-for-life” dynamics of skilled, hands-on roles that AI won’t soon disrupt. Pair with clear career pathways and upskilling.
Recommendations by Industry
Automotive Retail and Service
- Turn your Career Site into the main funnel for experienced techs. With many hires applying through the career site in October, refresh technician and sales pages with career path visuals, tool allowances, certification support, and day-in-the-life content to lift already-strong conversion.
- Capture on‑site interest with QR codes. Put QR codes at service lanes, parts counters, and showroom entrances; QR codes converted ~20% of applicants to hires in October.
- Speed up interview logistics with automation. Let candidates self-schedule and receive SMS reminders to reduce drop-off; multi-location teams benefit most from automated scheduling and centralized dashboards.
Long-Term Care and Healthcare
- Front-load compliance. Capture licenses, consents, and immunization attestations at application so offers don’t stall at the finish line. Hireology tracks and stores certifications and other relevant information for easy-access during audits.
- Make vacancy a clinical KPI. Publish days vacant by unit weekly; fast-fill CNAs to stabilize ratios and reduce overtime/burnout.
- Automate screening and scheduling for high-churn roles. Use knockout questions (license, shift availability, commute) and auto-invite qualified applicants to interview to reduce time-to-first conversation; ATS automation is especially impactful in healthcare volume hiring.
- Retention-first messaging to improve quality of hire. Promote preceptorships, stable schedules, and well-being benefits on the Career Site and in job ads; stronger retention positioning improves applicant quality and downstream conversion in care settings.
Hospitality
- Win on speed and convenience. Offer instant interview scheduling with SMS confirmations and one-tap rescheduling for front desk, housekeeping, F&B, and night audit roles.
- Convert local, high-intent talent. Deploy QR codes at front desk, breakrooms, and restaurant entrances; October conversion was 20% on small but valuable volume.
- Automate interview scheduling for hourly roles. Enable instant self-booking for front desk, housekeeping, F&B, and night audit to keep candidates warm and reduce no-shows; multi-location scheduling automation materially improves speed and show rates.
- Strengthen employer brand on the Career Site. Highlight same-day pay, flexible shifts, cross-training, and promotion tracks; hospitality candidates respond to visible growth paths and inclusive culture, improving attraction and retention.
Quick Health Check for Your Team
- Are at least 60% of applicants reviewed within 48 hours?
- Are you first to schedule interviews for priority roles? Remember: first to schedule wins the hire 67% of the time.
- Are you measuring cost of vacancy by role and tracking days-to-fill as a revenue KPI?
- Are references, background checks, and consents triggered at application with automated nudges?
- Do your job posts sell stability and clear pathways to the 40% of candidates switching industries?
How Hireology Helps Your Business Move Forward and Reduce Vacancy
- Surface quality fast: role and location-level insights show who’s behind on reviews and where applicants drop off.
- Automate first scheduling: Instantly book interviews, send SMS reminders, and enable one-tap rescheduling to cut days from cycle time.
- Dig into the data with Hireology Insights to better understand the best performing channels and redirect time and resources to sources that are the most fruitful.
- Manage multi-location hiring with clarity with Action Center dashboards and personalized permissions that keep businesses aligned across the organization.
- Hireology’s AI assistant, Beaker, helps you write robust, engaging and optimized job descriptions to ensure your job descriptions capture applicant attention.
In a tight-but-shifting market, the winners do three things: win the speed game, sell stability and growth, and treat vacancy reduction like a core business outcome. October’s results show you can make more hires with fewer applicants when you prioritize quality, automate the early funnel, and keep momentum. Let’s use that playbook to finish the year stronger.
