Human Resources Tools

Human Resources Tools

Your HR team likely wears many hats at your organization. They create job postings, recruit and hire employees, manage post-hire paperwork, run onboarding and payroll, and probably hold dozens of other time-consuming jobs. So why not give them the tools to do their job more efficiently?

Human resources tools make HR processes more streamlined, and allow your HR team to focus on their actual day-to-day, rather than worrying about the administrative burdens that come with hiring new employees. There are dozens upon dozens of HR tools that are designed to lend a hand throughout the recruitment and onboarding process. But not all HR software tools are created equal — especially when it comes to free recruitment tools. Many systems that are advertised as free actually are riddled with hidden fees, causing you to pay more in the long run for a disjointed system with a fraction of the capabilities of a good human resource management system software. 

So how should you go about picking the right HR tools to use at your organization? We’ve put together this blog to guide you through your HR software decision making. Read on for a deep dive into what the right HR tools can do for your company and how to choose the best fit. 

Types of HR software

With so many different types of HR software to choose from, let’s start by breaking down the differences and similarities between a few commonly used systems.

A recruitment management system (RMS) is one of many HR tools for recruitment that’s used to automate and streamline an organization’s recruitment process. A recruitment management system is a type of talent acquisition software that’s used throughout the recruitment and selection process to post jobs, keep track of candidates, and automate your hiring process so that you can fill your open positions faster, and avoid the mundane and manual tasks often associated with hiring. Recruitment management systems can also help you track and analyze key performance metrics throughout your recruiting process.

Other recruitment platforms include applicant tracking systems (ATS), which help you organize those that apply to your open roles as you move them through the hiring process. One of the main differences between an RMS and an ATS is that an RMS can help you communicate and engage with your candidates throughout the hiring process, while an ATS has more limited functionality and is primarily used for organizational purposes.

Other recruitment platforms include candidate relationship management (CRM), interview software, and human capital management software. Each of these play a strategic role in a recruitment process, but many are siloed and can create more harm than good. You should look for an all-in-one platform that can help you recruit applicants, move candidates through the interview process, communicate with top talent, onboard new hires, and manage the post-hire process. While it may sound impossible to find a system that can harness all these strategic human resource management tools in one, Hireology offers all of these functionalities to ensure you’re able to hire the right people quickly and spare your HR team hours upon hours of administrative work. 

HR software list

There are dozens of companies that offer different types of HR software. Some offer online HR software or cloud-based software and some offer on-premise software that usually costs an installation fee and takes up physical space in your office. While each of the following companies offer HR solutions of some type, they have differences in features, capabilities, customer support, accessibility, and price. It’s important to do your research on the functionalities of each software, and find out if they are an industry-trusted provider. Not to mention, you need to look for a software that speaks to your other technology platforms to avoid even more wasted time.

Here’s an HR software list of companies that offer different types of HR software.

1. Bamboo HR
2. Zenefits
3. OrangeHRM
4. Sentrifugo
5. Sage
6. Kronos
7. 15Five
8. JazzHR
9. Gusto
10. Paycom

These HRIS software examples don’t boast an all-in-one solution, so while you may be able to solve a single problem within your recruitment and hiring process, you won’t be able to attract and hire candidates, then seamlessly move new hires into your payroll platform, and manage their time & attendance, all from one location. You’ll likely need to purchase two or even three HR platforms to compete with the capabilities of Hireology’s all-in-one solution. Additionally, Hireology speaks to your current tech stack so you don’t need to worry about running into issues with disjointed systems. Choosing Hireology to help you with your recruitment, hiring, and employee management processes is a win-win. 

Hr tools for startups

When looking for great HR tools for startups, you have to think about the needs of your growing organization. Disparate systems slow down your fast-paced organization, so investing in the right technology means even more to smaller businesses and startups because every dollar spent is an investment in the future of your business. 

Some organizations may opt for free hr software for startups, and while this might satisfy some of your needs at first, it’s likely an incomplete version of a more robust software offering that costs an arm and a leg. And once you’ve begun using it, it’s more time consuming to switch to a new system all over again, so you’ll end up settling for an expensive, clunky product. 

So, rather than searching for a free HR system for small businesses, look for a platform that offers you and your HR team opportunities to improve productivity and quality of hires while alleviating your team of the administrative burdens that come with many HR responsibilities. 

The best HR software for startups will give your team continuous opportunities for improvement through actionable analytics that show where processes are slow or inefficient, along with great ways to keep organized and connect with applicants throughout the hiring process. They’ll also offer a comprehensive solution for post-hire employee management, because your HR team’s job doesn’t stop once a hire is made, so neither should your HR tools. 

Hireology is a great option for startups and small businesses because it allows you to hire great talent and keep a people-first approach to hiring and employee management, while still moving your processes along at record speed. 

Hr tools best practices

When it comes to HR tools best practices, you should look for a platform that offers straightforward pricing so you don’t run into hidden fees or binding contracts that you didn’t know you were signing up for. 

There are a lot of questions you should ask yourself during your search for great HR tools. You can create a human resources best practices checklist when searching for the best product to make your search more productive. Some things to include are: 

• Is it easy to use/can it easily be taught to new employees?
• Does it offer features that make your HR team more efficient?
• Does it have hidden fees or contracts that aren’t straightforward?
• Does it offer free HR tools that are incomplete?
• Is it affordable? 
• Is it comprehensive?
• Does it integrate with your other systems?
• Does it have an exceptional customer service team to assist if issues arise? 
• Does it offer analytics to improve your processes?
• Does it have industry approval?
• Does it have positive reviews?

If you answer no to one or more of these questions during your search, you should keep looking for a system that will support your organization’s HR team, not hinder it. 

Recruiting tools sourcing

Alright, you know what you’re looking for, now how should you go about looking for your recruitment tools? 

Recruiting tools sourcing can be tricky because there are a lot of tools out there that market themselves as a comprehensive solution, but in reality they fall short. When you start your search for HR tools, see demos from top contenders to get a feel for the functionality and ease of use. Talk to other industry professionals about their experience with the platform, and read reviews to make sure you’re getting the full picture. 

Create a list of your top 10 recruiting tools so you can narrow down your search to the cream of the crop. Then whittle away at those top contenders based on the above checklist, along with any other specific requirements your HR team has come up with, so that you can find a solution that fits your organization’s unique needs. When you’ve decided on a technology platform to go with, ask about installation, training, and onboarding time. These are all valuable insights that you can take back to your HR team to prepare them for the switch. They’ll likely be jumping for joy at the thought of getting rid of many of the manual processes they’re used to. 

Do you have human resources tools in place that make your hiring and employee management processes easier, or are you being held back by disjointed and manual methods? If you’re looking for a better way to hire, schedule a demo with us today. We can show you what a people-first approach to hiring really looks like.