All payroll software is not created equal. While some payroll platforms solely provide your employees with a paycheck, there’s so many more capabilities and features that can decrease the administrative burden that’s often associated with payroll and HR tasks. Here are some ways to decrease the hefty load of administrative tasks and save your agency time and money. And if you’re looking for a deeper dive into the payroll purchasing process, you can read our Payroll Buyer’s Guide here.
1. Purchase Software that Easily Integrates
The first step in choosing the right payroll software is ensuring that it integrates with your other platforms, Integrated software streamlines your HR and payroll processes so that you don’t have to continuously enter the same information. It also allows you to see metrics around how your cross-functioning processes are working together and reduces the likelihood of mistakes that come from manual data entry.
Hireology has a robust integration with Netchex that makes the transfer of data from your hiring software to your payroll and HR support seamless and secure. This is a game changer when it comes to time saving, and your HR team will thank you for the break.
2. Look into Labor Cost Forecasting
Paying for software without any surprise additional fees should be a given from your payroll system. Some payroll providers also offer per-employee per-month (PEPM) pricing that gives you the ability to forecast your labor costs so you can plan ahead when hiring and staffing your positions. This eliminates the potential for surprise overages and gives you peace of mind when planning your finances. It also allows you to scale up or down your hiring plans based on what you aim to spend on staffing.
3. Ensure Compliance
Your HR team shouldn’t have to spend hours and hours going through mountains of compliance guidance. Your payroll software likely has the ability to keep you compliant with state and federal regulations, as well as other capabilities like employee verification and automatic overtime rate adjustment. With these features, you can ensure your agency’s compliance without the added work on your end.
4. Rely on an Employee Portal
Employees shouldn’t have to schedule HR appointments to access important information around benefits or pay. Your payroll system should host registration and monitoring of benefits, give employees the ability to view their pay stubs, and provide other information like PTO and hours worked. This feature makes sure your employees have easy access to anything they may need and ensures a positive employee experience after hiring.
5. Gauge Success With Metrics
Some payroll systems provide robust talent management metrics that can gauge the health of your business and allow you to make informed decisions about your agency’s processes. Your integrated system should be able to measure turnover, retention, benefit plan spend, wage spend, headcount, new hires, and employee profitability. With these metrics, you can make smart adjustments to your business with confidence.
Your payroll processes shouldn’t be a burden on your staff and shouldn’t take focus away from your clients. With integrated software that speaks to your hiring platform, you can shave off hours of administrative time. If you’d like to get a better understanding of how Hireology can help streamline your payroll processes, you can schedule a demo here.